Is there a discount for sole traders and companies with fewer than two employees?
Yes. Sole traders and limited companies with an annual turnover under 120,000 € and no more than 2 employees pay a flat rate of 49 €/month, bookkeeping included.
What's needed to set up a new account and migrate accounting accounts?
For a new account, please check the shared drive in Google Drive that has been shared with you and follow the instructions to get started. To migrate an existing account, please upload the following to the AutoBook folder: the closing balance sheet of the previous accounting period (with detailed accounts), the balance sheet and profit & loss statement from the start of the new period through the migration month, and a list of unpaid bills and uncollected invoices (to facilitate ongoing reconciliation). We'll use these to complete the account migration. Additionally, please note: we recommend requesting the original vouchers and other historical accounting records from your previous accounting firm so you can keep them yourself. Under Finnish accounting law (Kirjanpitolaki), vouchers and other accounting material must be retained for at least 6 years, while ledgers, balance sheets and annual financial statements must be retained for at least 10 years (both counted from the end of the calendar year in which the financial period ended).
Which languages does our system support? What if there's uncertainty between a multilingual account and the Finnish account?
Our AI document-processing system currently supports 10 common languages: Finnish, English, Swedish, Chinese, Estonian, Russian, Turkish, Persian, Thai, and Spanish. The system automatically recognizes the Finnish invoices, receipts, and other financial documents you upload and translates the document language into your chosen language, making it easy to understand purchases, expense details, and related financial information. Breaking down language barriers makes running your business easier, your finances clearer, and management more efficient. Multilingual translations follow the accounting terminology used in each country. If differences in industry standards or phrasing create ambiguity, the Finnish chart of accounts takes precedence, and you can quickly switch to the Finnish accounts in the software to verify.
How do I use our AI-powered financial system?
Please contact us. We will configure a dedicated smart financial system based on your company's business characteristics, financial processes, and historical data. The system automatically recognizes and processes invoices, receipts, and bank statements, extracting, organizing, classifying, and matching data according to your company's needs. You can also ask the system questions directly in natural language, just like using ChatGPT, to check your revenue, costs, profit, cash flow, receivables and payables, and tax status at any time — making financial management simpler, more intuitive, and more efficient.
Can AutoBook completely replace an accountant?
It can automatically complete more than 95% of basic bookkeeping work, but annual financial statements and important filings should still be reviewed manually. If you are unfamiliar with managing company accounts, you can choose our Outsourced Accounting plan. Once we have helped you become familiar with the relevant financial knowledge, you can switch to the Smart Bookkeeping plan at any time.
Does it support Finnish VAT?
Yes. The system can automatically determine whether VAT is deductible and generate the corresponding accounts.
Can it be imported into other finance software?
Yes. It supports standard format export and can be imported into most finance software, including Talenom, Procountor, Netvisor, Kitsas, Fennoa, Fivaldi, Heeros, Visma Nova, and others.
How is pricing calculated if annual revenue exceeds €400,000?
You can contact our customer service team, and we will provide a competitive quote based on your document volume.
